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Industry : Hotels & Resorts
Department : Finance and Accounts
Location : Ho Chi Minh City/Vietnam
Level : Staff Line level
Posted : 18 Mar 2022
Job Role : Accounts Payable
Recruiter : Accor Hotels
Job Ref : HOZ34594
Employment Type: Permanent
Job Type : Permanent
Validate Through : 2022-04-15
Salary Range (monthly): USD 1 to 2,000
Salary Description: Competetive Salary Offered
SOFITEL SAIGON PLAZA
- Assembly, review, and verification of invoices and payment requests
- Flagging and clarifying any questionable invoice terms or pricing issues
- Sorting coding and matching invoices
- Setting invoices up for payment
- Entering and uploading invoices into the AP system
- Tracking expenses and processing expense reports
- Preparing and processing electronic transfers and payments
- Preparing and Performing check runs
- Posting transactions to journals, ledgers, and any other records
- Reconciling AP transactions, including bank statements
- Preparing analysis of accounts
- Monitoring all accounts to ensure payments are current and up-to-date
- Researching and resolving any invoice discrepancies or other issues
- Vendor file maintenance
- Vendor correspondence and query response
- Monthly report production
- Monthly and closing assistance
- Reduce support documentation for audits
- Accurate historical records maintenance
- Maintaining confidentiality of organizational information
- Verification of individual cashier cash remittances to Fidelio/Micros cashier reports.
- Daily input of foreign currency exchange rates to Fidelio front office system, daily update
Foreign currency exchange rates in Excel, printing & sending it to FO for announcement.
- Verify all foreign currency cash receipts, correct if necessary.
- Prepare daily banking and deposit at bank.
- Perform daily foreign currency exchange at bank.
- Prepare daily foreign exchange receipts report.
- Going to bank for changing small note.
- Issuing of change to front office and outlet cashiers.
- Issuing of weekend supplementary float to front office.
- To receive money from debtors and others, checking & banking.
- Maintain record of current "house bank" agreements for all front office/outlet cashiers.
- Perform spot checks on all cash floats in circulation and reporting of any variances.
- Preparation of petty cash payment vouchers, ensuring all supporting documentation attached.
- Obtaining authorisation for all petty cash payments to suppliers/others.
- Issuing of petty cash payments to suppliers/others.
- Reconciliation of all cash advance payments made.
- Preparation of monthly statement of foreign exchange for Vietnam State Bank.
- Filing of all petty cash payment documentation.
- Verify data computer data base are periodically updated, saved/backed up periodically - daily, weekly, monthly or as frequently as required.
- To create, modify, delete user accounts of Hotel applications (Opera, Micros, Material Control, A-Club, E-Pay, SUN) for hotel users.