PA to Cluster General Manager

Salary Details

Salary Description: Competetive Salary Offered

Job Description For PA to Cluster General Manager

Novotel Hanoi Thai Ha & Novotel Suites Hanoi

Job Description

- Manage the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

- Screen/handle telephone calls, appointments, mails and emails and take action accordingly

- Take minutes at the Executive Committee Meeting

- Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

- Prepare and manage correspondences with internal and external parties for General Manager's signature

- Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

- Attend to residents/patrons' special requests or complaints that are directed to the General Manager

- Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly

- Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

- Maintain systematic up-to-date filing and tracing systems

- Maintain and update Executive Committee and Department Heads' personal files kept in the General Manager's office

- Maintain and update Executive Committee and Department Heads' leave record

- Maintain and update 'Manager-On-Duty' schedule

- Prepare monthly financial data reports

- Maintain confidentiality of sensitive matters/issues

- Manage and upkeep the functionality and cleanliness of the office

- Ensure adequate stock of office stationery

- Maintain a high level of professionalism and project a positive image of the organization.

Work Experience

- Diploma education

- Minimum 8 years of secretarial experience with at least 5 years serving the senior management level

- Excellent reading, writing and oral proficiency in English language

- Good working knowledge of MS Excel, Word, & PowerPoint

Benefits

• Employee benefit card offering discounted rates in Accor Hotels worldwide.
• Develop your talent through learning programs by Academy Accor.
• Opportunity to grow within your property and across the world!Ability to contribute to local community and make a difference through our Corporate Social Responsibility activities, like Planet 21.