Personal Assistant to General Manager

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Personal Assistant to General Manager

Hotel de la Coupole

Job Description

This position is responsible for providing high-level secretarial and administrative support to the General Manager, and carry out tasks and requests as instructed. The Personal Assistant works with minimum supervision and handles confidential matters professionally.

Administrative and coordination

- Manage the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings

- Screen/handle telephone calls, appointments, mails and emails and take action accordingly

- Take meeting munutes

- Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager

- Prepare and manage correspondences with internal and external parties for General Manager's signature

- Attend to requests from divisional, corporate or owners offices and facilitate it accordingly

- Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

- Maintain systematic up-to-date filing and tracing systems

- Maintain and update 'Manager-On-Duty' schedule

- Maintain confidentiality of sensitive matters/issues

Other Responsibilities

- Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features

- Be fully conversant with hotel fire & life safety/emergency procedures

- Attend all briefings, meetings and trainings as assigned by management

- Perform other reasonable duties assigned by the assigned by the Management

Work Experience

Knowledge and Experience

- Diploma education

- Minimum 8 years of secretarial experience with at least 5 years serving the senior management level

- Excellent reading, writing and oral proficiency in English language

- Good working knowledge of MS Excel, Word, & PowerPoint

Competencies

- Good communication and customer contact skills

- Service oriented with an eye for details

- Ability to work effectively and contribute in a team

- Self-motivated and energetic

- Well-presented and professionally groomed at all times

Benefits

• Career path in the most respected and prestigious hotel companies in the world.
• Annual vacation, Annual health check, other benefits according to hotel policy.
• Free-of-charge visit to all SunWorld cable cars and parks applied for both employee and family members.
• Global Bienvenue card (Accorhotels' discount card for employees).
• Free accommodation, 3 meals every day.
• Special Healthcare & Accident Insurance.
• Social Insurance.
• 05 working days & 02 day-off per week.
• Seniority allowance applied after 3 years employment.
• 02 month probation with full salary and service charge.
• Attractive remuneration package, 13th month salary & Variable bonus based on performance appraisal.