Personal Assistant To General Manager (Vietnamese candidates only)

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Personal Assistant To General Manager (Vietnamese candidates only)

Pullman Vung Tau hotel

Job Description

- Handling all secretarial work for the office of General Manager. Screen/handle telephone

calls, appointments, mails and emails and take action accordingly.

- Coordination with all HODs for various meetings.

- Prepare and manage correspondences with internal and external parties for General

Manager's signature.

- Monitor contracts for foreign General Managers including insurance, new signing and

joining contract term, contract translation.

- Coordination/follow-ups with departments on daily complaints, night reports, requisitions,

checks etc.

- Coordination with HODs for the monthly report.

- Responsible for recording minutes and translating meetings

- Responsible to collate information and provide to the General Manager as and when

requested.

- To co-ordinate with all the departments for the smooth functioning of the organization,

- Pay special attention to regularly checking and monitoring operation department.

- Operate standard office equipment other than computers such as telephone, typewriter, fax,photocopier, calculator, and electronic peripherals.

- Monitor all social channel and reply to the guests on behalf of the General Manager after

taking necessary approvals on case to case basis

- Prepare and manage correspondence, reports and documents

- Organize and coordinate meetings, conferences.

- Maintain schedules and calendars of the General Manager.

- Summarize the working schedule of General Manager, Heads of departments.

- Duty arrangements for department heads As directed by the General Manager

- Compile all attendants records of General Manager

- Compile central roster and monitor operations department heads attendance and days off

- Update General Manager on all Department Heads Annual Leave and other leave

- Arrange and confirm appointments after consulting with the General Manager and

availability.

- In addition to the above functions, any other assignment/job given by the General Manager authority occasionally or on a daily basis is to be performed.

- Maintain proper communication including follow up with owning company, Shareholders and Accor office.

- Assisting AAPC office's employees for entry visa to Vietnam (if need)

- Coordinate and arranging airline tickets and accommodation, visa for GM and department

heads trips

- Always be transparent and feel free to communicate and report to SDIC on behalf of the

General Manager

Work Experience

- Proficiency in computer programs like MS Word, Excel, PowerPoint, Outlook, etc. and

working experience in hotel software like Opera, etc. is an added advantage.

- Bachelor's Degree in Business Administration or equivalent certification.

- Minimum 3 to 5 years' experience in a similar role, preferably in a high volume hospitality environment.

- Excellent communication and customer contact skills

- Fluent in Vietnamese and English

- Ability to multi-task, work well in stressful and high-pressure situations

- A team player and builder

- Professionally groomed at all times

Benefits

-Employee benefit card offering discounted rates in Accor Hotels worldwide.

-Develop your talent through learning programs by Academy Accor.

-Opportunity to grow within your property and across the world!

-Ability to contribute to local community and make a difference through our Corporate Social Responsibility activities, like Planet 21.