Procurement Assistant, The Savoy

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Procurement Assistant, The Savoy

London

"Placing extraordinary people at the heart of memories made and stories told" Job title: Procurement Assistant Department: Procurement Inspired & supported by: Procurement Leader
Your purpose will be: A Procurement disciple involved in all parts of the procurement process, providing hands on support and expertise to all parts of the business, leveraging strong relationships with all key stakeholders and taking responsibility for delivering an exemplary service resulting in an exceptional experience to our guests.

You will be accountable for:

• Receive, unload, and process deliveries. Verify and track received inventory and complete inventory reports and logs. Complete requisition forms for inventory and supplies.
• Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots. Refuse acceptance of damaged, unacceptable, or incorrect items.
• Assist with low value / low risk purchasing projects from end to end with support from the procurement team
• The maintenance and control of inventories to ensure security, appropriate stock levels and efficient disbursement to operating departments.
• Providing analysis of data to include delivery, quality and forecasts
• Building & updating spreadsheets and databases accurately and in a timely manner.
• Co-ordinate samples and notifying the team of their arrival. Liaise with suppliers to chase samples and key information
• Supporting supplier diversity, sustainable, social and ethical procurement initiatives.
• Help to develop and build a best-in-class Procurement function.
• The management of key relationships both internally and externally to ensure guest and colleague requirements are met.
• Constantly reviewing all process with the purpose of introducing efficiencies and improvements which improve the service levels of the department.
• To process all goods incoming and make sure the correct invoicing is attached.

• What you will need to do this role:
• Essential:
• Strong communication skills, both written & verbal.
• Confident and articulate able to build positive relationships at all levels
• Strong administration and organization skills with a proven ability to juggle many tasks simultaneously in a busy work environment and met deadlines.
• Great attention to detail, and focus on quality of work produced.
• A team player, possessing a high degree of professionalism, knowledge of Talent & Culture processes, business acumen, energy and determination.
• Attention to detail and the ability to set and meet deadlines with quality results.
• Advanced computer skills in Word, Excel, PowerPoint
• Ability to demonstrate tact and diplomacy in an environment of confidentiality with the right balance of common sense, empathy, and business acumen.
• Must be able to remain focused and calm in a busy, and often hectic, office environment

Desirable:

• Experience of working in Cellar and/or wet stock related industry
• History of stock rotation/ stock management
• Basic understanding of cellar systems
• Good knowledge of Birch Street or similar stock management systems.
• 1-2 years' experience in a goods or stock controller role.

Please note that we believe in flexibility and multi-skilling, and you may be asked to do different tasks from time to time to enable us to meet the needs of our guests and colleagues.

How you will be Extraordinary:

• Your passion for hospitality and your enthusiasm for what you do are clear for all to see.
• You are gifted in building authentic relationships with our guests and colleagues, tuning into what they need and always going the extra mile to make them feel special. Nothing is too much trouble.
• Your glass is always half full and your positive energy is infectious.
• You are adaptable, and enjoy doing a variety of different things. You would never say 'it's not my job!'
• You work well under pressure, juggling tasks and prioritising brilliantly, so that you consistently deliver to a high standard
• You have an eye for detail and are committed to doing everything you can to get it right first time for our guests and colleagues
• You are constantly thinking about how we can improve the way we do things and create and even better guest and colleague experience
• You are an expert in what you do best, and have the appetite to learn how to do new things
• You are self-motivated, and take ownership for driving your own performance , thriving on being trusted and being given freedom in how you do your job
• You work brilliantly with colleagues across the hotel so that we are one team delivering a seamless and memorable guest experience

What's in it for you?

• Being part of The Savoy family - our culture is unique!
• We will trust, empower and develop you to fulfil your potential
• You will benefit from training and development opportunities
• We have regular social events
• Competitive Salary and benefits including pension and life assurance
• Laundry services & dry cleaning for uniform
• 31 days of holiday (including Public holidays)
• Colleague restaurant
• Colleague gym facility
• Employee assistance program
• Cycle to work scheme
• Savoy Hotel discount, and discounts in Accor hotels
• And last but not least you will get to work with a team of EXTRAORDINARY people