Food & Beverage Secretary

Hotels Clubs and Spas
Administration and Secretary, Food and Beverage Service
Staff- Line level, Supervisory level
United Arab Emirates (UAE)
Salary Description:
Competitive Salary & Benefits Offered
Ayla Hotels & Resorts
Job Ref:
Food & Beverage

To be aware of all Food & Beverage operation with knowledge/experience Banquet marketing activities and gets involved in their action plan.

To ensure all outgoing correspondence is typed, proof-read and distributed or sent to the highest possible standard.

To set up a commercial database according to specific sources; updates and maintains the database regularly.

To prepare and assists in sending out mailings.

Responsible for filing of employee’s file.

To handle telephones, takes messages and prioritizes where necessary.

To assist and handle follow-up matters where possible.

To attend meetings, takes minutes and distributes them afterwards. Follows up on minutes and actions.

Responsible for managing the Food & Beverage Manager’s diary in coordination with the Food & Beverage Manager.

To set up a complete filing system and ensures the daily filing of memos, correspondence, information, etc.

To composes letters, memos and other mail on behalf of the Food & Beverage Manager.

To prepare documents of all kinds as per individual specifications: e.g. price comparison study.

To coordinate daily communication and briefings between the Food & Beverage Manager, his Assistants, Outlet Managers and fellow Department Heads.

To assist the Assistant Food & Beverage Manager and Outlet Managers with their secretarial tasks.

To perform any other duties assigned by the Food & Beverage Manager

To support the Conference & Banquet Manager in the day-to-day operation by performing administrational and operational tasks.

To be aware of all Food & Beverage / Banquet marketing activities and gets involved in their action plan.

Contact Details:
Ayla Hotels & Resorts
Tel: +971 3 76 10 111
Contact: HR Department

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