Accounts Payable Officer

Industry:
Hotels Clubs and Spas
Department:
Finance and Accounts
Level:
Supervisory level
Location:
United Arab Emirates (UAE)
Salary Description:
Competitive Salary offered
Posted:
22-Nov-16
Recruiter:
Dusit Residence Dubai Marina
Job Ref:

Dusit Residence Dubai Marina is currently looking for Accounts Payable Officer.

candidate must have previous experience as Payable in branded hotel.
is computer literate
Very good communication skills

Specific Duties and Responsibilities:

To check all invoices with purchase orders, market list or with a valid contract.
To control sequently travel LPOs, check and verify all long outstanding LPOs.
To maintain all suppliers’ files, maintain contracts and other payments related to contracts.
To check arithmetical accuracy, date, quantity and receive stamp, approval on the invoices with LPO or agreement.
To allocate the supplier codes and account codes from the hotel’s chart of accounts.
To tally and receive total invoice and reconciliation of outstanding with total payable balance.
To review the supplier outstanding statement and coordinate with Materials Manager and Receiving in case of any discrepancies. Any discrepancies to be followed up with the supplier in writing.
To check and tally posted invoices with invoice totals and filed supplier-wise.
To ensure timely payment to suppliers with reconciled statement of accounts.
To ensure that other internal expense reports are approved by the Financial controller and the General Manager.
To ensure proper banking procedures in case of Letter of Credit, extension of guarantee, bank draft, telegraphic transfers etc. and maintenance of records of L/C, purchase in transit, insurance policy, bill of lading and other related documents of importation.
To ensure payment of internal expense reports with relevant approval i.e. salary, reimbursement of visa expenses to the Government Relations Officer, cash advance, loan, leave settlement, final settlement, etc.
To ensure that all cheques to be locked and cheques should be endorsed ‘A/C Payee Only’ upon preparation. All invoices and supporting documents to be stamped ‘paid’ and cancelled cheques are crossed out as ‘cancelled’, and signature portion is torn off.
To ensure that all cheques are to be distributed before the month-end

Contact Details:
Dusit Residence Dubai Marina
Tel: +97144259999
Contact: HR Department

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