Guest Services Manager

Hotels Clubs and Spas
Front Office/Rooms Division
Department Head
Americas North and South
Salary Description:
Wyndham Worldwide
Job Ref:

Guest Services Manager
27 Nov 2016

Envision your career with one of the world's largest vacation rental companies, Wyndham Vacation Rentals North America. With over 9,000 rental units and more than 2,500 associates across North America you'll discover the rewards of working in an energetic environment with caring colleagues. Wyndham Vacation Rentals is committed to an aggressive growth plan, and we are always seeking to hire top talent to help us deliver exceptional "Count on Me!" service to our customers. Wyndham Vacation Rentals' full-time associates enjoy excellent health benefits as well as a generous 401k plan and a paid time-off program.

TITLE: Guest Services Manager

The Guest Services Manager is responsible for ensuring the operation of the Guest Services, Concierge and Uniformed Services/Transportation in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy.

Job Description:

Fundamental Requirements:

- Respond to all guests' requests, problems, complaints and/or accidents presented at the Front Desk or through reservations, comment cards, letters and/or

phone calls, in an attentive, courteous and efficient manner. Follow up to ensure guest satisfaction.

- Motivate, coach, counsel and discipline all Guest Services personnel according to Wyndham S.O.P.'s.

- Carry a cell phone at all times.

- Prepare and conduct all Guest Services interviews and follow hiring procedures according to Wyndham S.O.P.'s.

- Develop employee morale and ensure training of Guest Services personnel.

- Maximize room revenue and occupancy by reviewing status daily. Analyze rate varience, monitor credit report and maintain close observation of daily

house count. Monitor selling status of house daily, i.e. flash report, allowances, etc.

- Attend daily and monthly Rooms Merchandizing meetings.

- Participate in required M.O.D. program as scheduled.

- Review Guest Services staff's worked hours for payroll compilation and submit to Accounting on a timely basis.

- Prepare employee Schedule according to business forecast, payroll budget guidelines and productivity requirements.

- Ensure that no-show revenue is maximized through consistent and accurate billing.

- Maintain Wyndham S.O.P.'s regarding Purchase Orders, vouchering of invoices and checkbook accounting.

- Ensure that Wage Progress, Productivity and the Ten Day Forecast are completed on a timely basis according to Wyndham S.O.P.'s.

- Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments.

- Work closely with Accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc.

- Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.

- Monitor proper operation of the P.B.X. console and ensure that employees maintain Wyndham S.O.P.'s in its use.

- Ensure staff greet and welcome all guests approaching the Front Desk in accordance with Wyndham S.O.P.'s.

- Ensure implementation of all Wyndham policies and house rules. Understand hospitality terms.

- Ensure sign off of all Service Standards by Position for Guest Services staff.

- Assist in preparation of revenue and occupancy forecasting.

- Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.

- Must maintain constant communication with Housekeeping, Reservations and the Credit Manager.

- Operate radios efficiently and professionally in communicating with hotel staff. Ensure the proper use of radio etiquette within the department.

- Coordinate all aspects of the ongoing implementation of the Wyndham philosophy of service.

- Ensure correct and accurate cash handling at the Front Desk.

- Follow and enforce all Wyndham hotel credit policies.

- Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees.

- Maintain and monitor "Lost and Found" procedures and policies according to Wyndham standards.

- Establish and maintain key control system.

- Ensure participation within department for monthly Wyndham Way team meeting.

- Focus the Guest Services Department on their role in contributing to the Guest Service and audit scores.

- Monitor all V.I.P.'s, special guests and requests.

- Maintain required pars of all front office and stationary supplies.

- Review daily Front Office work and activity reports generated by Night Audit.

- Review Front Office log book and Guest Request log on a daily basis.

- Be familiar with all corporate sponsored programs such as airline mileage, Triple Upgrade, or V.I.P. programs, and the standards and procedures for each.

- Maintain an organized and comprehensive filing system with documentation of purchases, vouchering, schedules, forecasts, reports and tracking logs.

- Conduct meetings according to Wyndham standards as required by management.

General Requirements

- Maintain a warm and friendly demeanor at all times.

- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service

oriented manner.

- Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

- Must be able to multitask and prioritize departmental functions to meet deadlines.

- Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

- Attend all hotel required meetings and trainings.

- Participate in M.O.D. coverage as required.

- Maintain regular attendance in compliance with Wyndham Standards, as required by scheduling, which will vary according to the needs of the hotel.

- Maintain high standards of personal appearance and grooming, which include wearing nametags.

- Comply with Wyndham Standards and regulations to encourage safe and efficient hotel operations.

- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

- Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.

- Must be able to maintain confidentiality of information.

- Perform other duties as requested by management.


Minimum Requirements:

Education & Experience:

- At least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year

college degree and at least 1 year of related experience.

- Supervisory experience required.

- Must be proficient in Windows, Company approved spreadsheets and word processing.

- Must have a valid driver's license from the applicable state.

Physical requirements:

- Long hours sometimes required.

- Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise

move objects.

- Ability to stand during entire shift.

Contact Details:
Wyndham Worldwide
Tel: .
Contact: HR Department

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