Secretary

Industry:
Hotels
Department:
Head Office/Corporate
Job Role:
Secretary
Level:
Supervisor
Location:
United Arab Emirates (UAE)
Area:
Dubai
Salary Description:
Competitive Salary + Benefits
Posted:
09-Jan-18
Recruiter:
Gloria Hotels & Resorts
Job Ref:
Hospitality Experience Required

Job Synopsis:

Perform routine, diversified clerical duties according to established procedures and guidelines to enhance the professional and efficient operation and provide assistance to the General Manager as needed.

General Tasks and Responsibilities:


• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare office budget.
• Plans events and volunteer activities
• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate.
• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested.
• Prepare, assemble and distribute various reports and documents.
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle.
• Keep calendar constantly updated to facilitate appointment and meeting schedules .
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate.
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively.
• Organize business travel arrangements.

Other
• Any other duties assigned by GM


Environment and safety

• To understand and strictly adhere the Hotel policy on Fire, Hygiene, Health and Safety.
• To ensure self and all accommodation colleagues actively participate in all EHS requirements.
• Strictly adheres to the hotel's Policy on Confidentiality and Ethics.


Conditions of Work

• As per the normal work requirements

Working Hours

• You are required to work nine hours per day, inclusive of a one (1) hour break or a total of 54 hours per week as provided by UAE Labor Law.

Contact Details:
Gloria Hotels & Resorts
Tel: 026444739
Contact: HR Department

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