Administrative Assistant / Office Assistant

Food and Beverage Service
Job Role:
Other Role
Staff- Line level
United Arab Emirates (UAE)
Salary Description:
Q Food and Beverage Group, Dubai
Job Ref:
Administrative Assistant

Job Responsibilities of Administrative Assistant/Office Assistant
• Implementing and maintaining document control processes and procedures. You must ensure that every employee/manager that wants to collect any document signs a document control form before they collect it and after they return it.
• Managing all flows of documents either in electronic form or on paper support.
• Making sure that all documents are filed in a tidy and organized manner.
• Ensuring Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintaining and managing electronic and hard copy documents as required.
• Noting down meeting minutes at the head office.
• Supporting all the departments in the head office by running their errands and providing them with any assistance they require.
• Maintaining the reception and directing visitors to the right departments whenever they visit.
• Ensuring that the reception is always clean and organized.
• Tracking the expiration dates of documents and ensuring that they are renewed by the Public Relations Officer before they expire.
• Checking the compliance and quality of documents.
• Maintaining a list and files of documents.
• Managing internal and external documents.
• Distributing documents to relevant people.
• Copying, scanning and storing documents
• Checking for accuracy and editing files when required.
• Reviewing and updating technical documents.
• Distributing project-related documents to internal teams.
• Filing documents in physical and digital records.
• Creating templates for future use.
• Maintaining confidentiality around sensitive information and terms of agreement.

• NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Contact Details:
Q Food and Beverage Group, Dubai
Tel: .
Contact: HR Department

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