Accounts Payable

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Accounts Payable

FAIRMONT

Company Description

Victoria Golf Resort & Spa Managed by Accor

Victoria Golf Resort & Spa is currently Managed by Accor and after a comprehensive property improvement program to align it with Fairmont Brand standards, the hotel will formally join the Fairmont Brand as Fairmont Vilamoura Algarve

About Fairmont Hotels & Resorts

Join a dynamic team and become part of a network of 90 spectacular properties, with 34 more in development, across 30 countries worldwide - from the beaches of Hawaii to the pristine national parks of Canada, the heart of London, and the deserts of the United Arab Emirates.

Take the opportunity to become a Heartist , and let your heart guide you in this world where life beats faster.

Job Description

Reporting to the Director of Finance & Business Development Support, responsibilities and essential functions include, but are not limited to:

• Invoice Processing: Receive, review, and verify vendor invoices; ensure correct coding and adherence to hotel policies and procedures.
• Payment Preparation: Prepare and process electronic transfers, payments, and check requests.
• Reconciliations: Regularly reconcile accounts payable transactions, including monthly statement reconciliation with vendors.
• Expense Management: Ensure expenses are recorded accurately and within budget; investigate and resolve discrepancies.
• Vendor Management: Maintain relationships with vendors and address queries regarding billing and payments.
• Record Keeping: Organize and maintain accurate files and records of all invoices, purchase orders, and other financial documentation.
• Reporting: Assist in preparing monthly and quarterly reports for financial analysis and audit purposes.
• Compliance: Ensure compliance with company policies and procedures, as well as with applicable Portuguese regulations and standards.
• Ensure timely and accurate completion of AP transactions and month-end closings.
• Collaborate with Finance and other departments to enhance operational effectiveness.
• Coordinate with vendors and internal departments to resolve invoice discrepancies, disputes, and payment issues in a timely and professional manner.
• Monitor accounts payable aging reports to identify overdue invoices and take appropriate actions to ensure timely payment and avoid late fees or penalties.
• Implement accounts payable policies, procedures, and internal controls to minimize errors, fraud, and compliance risks.
• Stay updated on industry best practices and technological advancements in accounts payable automation and software, and incorporate new knowledge into the resort's operations as appropriate.
• Prepare regular reports and analyses of accounts payable activities, trends, and performance metrics for management review and decision-making purposes.
• Liaise with the accounting department and other internal stakeholders to ensure accurate recording and reporting of accounts payable transactions in the general ledger.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, or related field
• 1-2 years of experience in Accounts Payable, preferably in hospitality
• Familiarity with hotel accounting systems (e.g., Sun, Opera, or similar)
• Strong attention to detail and accuracy in invoice processing
• Understanding of tax regulations
• Proficient in MS Excel and data entry
• Good communication skills and ability to coordinate with suppliers
• Ability to work under pressure and meet deadlines
• Excellent communication and organizational skills
• Fluency in Portuguese
• Good command of English
• Highly responsible and reliable
• Strong team spirit and collaborative mindset
• Ability to remain calm, courteous, and guest-focused at all times

Additional Information

Our Fairmont Values

Respect:

We value the needs, ideas, and individuality of others. We treat everyone with fairness and dignity.

Belonging:

We celebrate our differences. We support one another and always stand together.

Integrity:

We build trust through mutual respect and authenticity.

Empowerment:

We have the power to take initiative and anticipate moments that create unforgettable experiences.

Excellence:

We build genuine connections and cherish every opportunity to make those around us feel special.

Diversity and Inclusion

Fairmont is committed to creating an inclusive environment where diverse talents thrive. We welcome candidates from all backgrounds to join our team.

Employee Benefits

Join our team and enjoy a range of exclusive colleague benefits, including complimentary upgrades, extended stays, discounted stays at Accor , Fairmont and Raffles properties, special discounts on dining and wellness services, and additional luxuries to enhance your experience. We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits.