Executive Assistant to the Owner

Salary Details

Salary Description: Competitive Salary Offered

Job Description For Executive Assistant to the Owner

About Pebble Street Hospitality:
Pebble Street Hospitality, owned by the Tham Brothers, is a renowned restaurant group known for delivering exceptional Asian cuisine in Mumbai and beyond. Our restaurant brands include KOKO, FOO, and POMPA (Mexican), with locations across Mumbai, Bangalore, Hyderabad, Ahmedabad, and Pune. With a legacy of excellence in the hospitality industry, Pebble Street continues to innovate and expand its reach, delivering outstanding culinary experiences.

Job Overview:
Pebble Street Hospitality is seeking an Executive Assistant to provide high-level administrative support to the Directors. This role is crucial in ensuring smooth operations and facilitating communication within the company. Key responsibilities include managing calendars, correspondence, preparing reports, handling confidential information, arranging travel, documenting meetings, and assisting with the directors' personal financial portfolio. The ideal candidate will be organized, adaptable, and have a strong understanding of the hospitality industry.

Key Responsibilities:

• Manage Daily Calendar: Organize meetings, appointments, and engagements for the directors.
• Communication Liaison: Act as the main point of contact between the directors and internal/external stakeholders.
• Correspondence: Draft, proofread, and manage emails, letters, and other written communication on behalf of the directors.
• Meeting & Event Coordination: Plan logistics for board meetings, executive meetings, and company events.
• Document Preparation: Organize documents, presentations, and reports for the directors.
• Confidentiality: Handle sensitive information with discretion, ensuring confidential files are well-maintained.
• Financial Support: Assist with budget preparation, business reports, and financial analysis as needed.
• Research & Recommendations: Conduct research on business operations and provide strategic recommendations.\
• Problem-Solving: Manage inquiries and escalate issues to the directors as needed.
• Office Management: Ensure office supplies and the work environment are well-organized and professional.\
• Special Projects: Provide support for ad-hoc tasks and special projects.
• Travel Arrangements: Coordinate all travel arrangements for the directors, including flights, accommodations, transport, and visas.
• Travel Support: Prepare detailed itineraries, anticipate travel needs, and ensure seamless travel experiences.
• Meeting Documentation: Take accurate minutes during meetings, documenting decisions and action items.
• Financial Portfolio Management: Oversee the directors' personal financial portfolio, managing investments, budgeting, and payments.
• Coordination with Financial Professionals: Collaborate with financial advisors and accountants to ensure effective financial management for the directors.

  
  Best Regards,
  HR - Swynyth
  Please check our website - Pebble Street Hospitality for the contact details if your Interested.